20 Ways to Say “My Availability Is as Follows” Professionally

Communicating your availability in a professional manner is key to ensuring smooth coordination and respect for others’ time. Whether scheduling meetings, interviews, or collaborative work sessions, clarity and professionalism in stating when you’re available can make a significant difference.

Here are 20 ways to convey your availability professionally, each with an example sentence and a best use case. These variations can help tailor your message for different professional contexts.

1. I Am Available At The Following Times

  • Example: “For our next meeting, I am available at the following times: Tuesday at 3 PM or Thursday at 10 AM.”
  • Best Use Case: Ideal for offering specific slots for meetings or appointments.

2. My Schedule Permits On

  • Example: “My schedule permits on weekdays between 10 AM and 2 PM.”
  • Best Use Case: Suitable for a broad yet specific range of availability.

3. Open Slots In My Calendar Include

  • Example: “Open slots in my calendar include Wednesday afternoon and Friday morning.”
  • Best Use Case: Great for a more informal but still professional setting, giving a quick glimpse of your free times.

4. I Can Make Myself Available

  • Example: “Should you need to discuss this further, I can make myself available Monday or Wednesday afternoons.”
  • Best Use Case: When you’re willing to adjust or prioritize someone else’s schedule.

5. My Availability Extends To

  • Example: “Regarding our project review, my availability extends to Tuesdays and Thursdays after 2 PM.”
  • Best Use Case: Offers a glimpse of when you’re generally free while sounding accommodating.

6. I Have Allocated Time On

  • Example: “For our consultation, I have allocated time on Friday between 9 AM to 12 PM.”
  • Best Use Case: When you have specifically set aside time for an event or meeting.

7. You May Schedule A Time With Me On

  • Example: “You may schedule a time with me on any weekday morning before 11 AM.”
  • Best Use Case: Useful for when directing someone to book a slot within your given parameters.

8. My Window of Opportunity Is

  • Example: “My window of opportunity for calls is usually between 1 PM and 4 PM on weekdays.”
  • Best Use Case: Offers a slightly more nuanced way to present free times, implying flexibility.

9. Please Consider My Available Hours As

  • Example: “Please consider my available hours as any day this week, from 3 PM to 5 PM.”
  • Best Use Case: When you want to gently prompt someone to choose a time within a given timeframe.

10. I Invite You To Select A Time From

  • Example: “I invite you to select a time from my available slots next week, primarily Tuesday and Thursday mornings.”
  • Best Use Case: Providing a polite and inclusive way for someone to choose a meeting time.

11. I Am Free To Connect On

  • Example: “I am free to connect on weekday evenings, especially between 5 PM and 7 PM.”
  • Best Use Case: Effective for informal meetings or networking calls outside of regular business hours.

12. Available Periods For A Meeting Include

  • Example: “Available periods for a meeting include early mornings or late afternoons on weekdays.”
  • Best Use Case: When offering a broad span of time with some specificity on time of day.

13. I Have Availability On

  • Example: “I have availability on Mondays for in-person meetings and virtual calls on Thursdays.”
  • Best Use Case: When distinguishing between different types of engagements and available days.

14. Feel Free To Propose A Time Within

  • Example: “Feel free to propose a time within these ranges, and I’ll do my best to accommodate.”
  • Best Use Case: Showcasing flexibility within certain constraints; good for collaborative scheduling.

15. You Can Find Me Available At

  • Example: “For any urgent discussions, you can find me available at most times on Friday.”
  • Best Use Case: Implies a broader availability for priority or urgent matters.

16. Preferred Times For Meetings Are

  • Example: “My preferred times for meetings are during the mid-week, particularly Wednesday and Thursday afternoons.”
  • Best Use Case: When you want to subtly express your preference while still being open to meeting.

17. Let’s Coordinate A Time, I’m Generally Free On

  • Example: “Let’s coordinate a time to discuss further; I’m generally free on weekday afternoons.”
  • Best Use Case: Initiating a more collaborative approach to finding a suitable meeting time.

18. I Welcome Any Meetings During

  • Example: “I welcome any meetings during the first half of the day, especially before the lunch hours.”
  • Best Use Case: A polite and open invitation to schedule within your most productive hours.

19. My Schedule Is Open On

  • Example: “Should you wish to revisit this topic, my schedule is open on Tuesdays.”
  • Best Use Case: When you want to offer a particular day for focused or in-depth discussions.

20. Select A Time That Falls Within

  • Example: “To ensure a timely discussion, please select a time that falls within Monday to Wednesday, post-lunch hours.”
  • Best Use Case: For guiding the scheduling process toward your optimal availability while maintaining flexibility.

Providing clear and professionally phrased availability helps in facilitating efficient scheduling, respecting both parties’ time, and setting the stage for productive meetings or collaborations.

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