20 Ways to Say “Please Note” Professionally

Conveying important information or instructions with a preamble like “Please note” in a professional context is crucial for ensuring clarity and drawing attention to key points.

Here are 20 polished ways to communicate this sentiment, each paired with an illustrative example and the best use case. These alternatives offer varied tones and degrees of formality to suit different situations.

1. Kindly take note

Example: “Kindly take note of the upcoming deadlines to avoid any delays in the project timeline.”

Best Use Case: Perfect for when you need recipients to take action or remember deadlines, offering a polite yet firm request.

2. Please be aware

Example: “Please be aware that the meeting location has changed to Conference Room B.”

Best Use Case: Ideal for notifying others of changes or updates that may affect plans or expectations.

3. It’s important to highlight

Example: “It’s important to highlight that feedback should be provided by end of the week.”

Best Use Case: Use this when emphasizing critical information or deadlines that require attention and action.

4. For your attention

Example: “For your attention, the report from the last quarter is now available for review.”

Best Use Case: Best for drawing focus to newly available or relevant information that requires examination or action.

5. Please be advised

Example: “Please be advised that the office will be closed next Friday for maintenance.”

Best Use Case: Suitable for formally notifying others about procedures, closures, or upcoming events affecting them.

6. It’s crucial to note

Example: “It’s crucial to note that all submissions must follow the new formatting guidelines.”

Best Use Case: Ideal for stressing the importance of new or specific instructions that need to be followed.

7. Be informed

Example: “Be informed that the client has requested an earlier deadline for project completion.”

Best Use Case: When you need to relay updates or changes made by third parties that affect the team or project.

8. May I draw your attention to

Example: “May I draw your attention to the updated privacy policy attached to this email.”

Best Use Case: This is a polite way of requesting focus on supplemental or appended information.

9. I’d like to emphasize

Example: “I’d like to emphasize the importance of securing your workstations at the end of the day.”

Best Use Case: When highlighting procedures or policies that are crucial for security, safety, or compliance.

10. Please note for future reference

Example: “Please note for future reference that all expense reports must be submitted by the 5th of each month.”

Best Use Case: Best used when you want recipients to remember specific information or guidelines moving forward.

11. Let it be noted

Example: “Let it be noted that the yearly budget review is scheduled for next month.”

Best Use Case: Suitable for announcing or reminding about scheduled events, emphasizing its recording or logging.

12. I’d like to point out

Example: “I’d like to point out that collaboration between departments will be key to our success this quarter.”

Best Use Case: When you wish to underline or highlight specific strategies or approaches crucial to objectives.

13. It warrants attention

Example: “It warrants attention that recent updates to the software may affect your daily operations.”

Best Use Case: Use this to spotlight issues or updates that could have significant implications if overlooked.

14. Please give your consideration to

Example: “Please give your consideration to the proposed changes in the draft before our next meeting.”

Best Use Case: When seeking thoughtful review or input on documents, proposals, or changes.

15. Take careful note

Example: “Take careful note of the instructions provided to ensure a smooth process.”

Best Use Case: Ideal for instructions or procedures where precision is crucial to avoid mistakes.

16. This calls for your attention

Example: “This calls for your attention; the compliance requirements have been updated as of this month.”

Best Use Case: When introducing new or updated regulations, standards, or requirements that need adherence.

17. Make a special note

Example: “Make a special note of the client’s specific requirements listed in the brief.”

Best Use Case: Suited for ensuring that particular details or client requests are not overlooked.

18. Highlighting for emphasis

Example: “Highlighting for emphasis, team leads are now required to submit weekly reports every Monday.”

Best Use Case: When introducing or reminding about a change in procedures, making it stand out as important.

19. Please acknowledge

Example: “Please acknowledge receipt of this message and confirm your understanding of the contents.”

Best Use Case: When you need explicit confirmation or acknowledgment of the information provided.

20. It merits special attention

Example: “It merits special attention that the project timeline has been accelerated by two weeks.”

Best Use Case: Use this to draw attention to adjustments or information that significantly impacts plans or expectations.

Choosing the right phrase to preface critical information ensures its significance is recognized and acted upon. From polite reminders to important alerts, these expressions help maintain professional communication while ensuring key details are given the attention they deserve.