20 Ways to Say “Sincerely” Professionally

Signing off on emails and letters with a respectful and professional closing can significantly influence the recipient’s perception of your message.

“Sincerely” is a traditional and widely accepted closing, but diversifying your sign-offs can add a personal touch and better convey the tone of your correspondence.

Here are 20 alternative ways to conclude a professional email or letter, each with an example sentence and insights into the best use cases for that specific sign-off.

1. “Best regards,”

Example: “Thank you for considering my proposal. Best regards, [Your Name]”

Best Use Case: A universal sign-off that works well for both formal and informal business communications.

2. “Kind regards,”

Example: “I look forward to your feedback. Kind regards, [Your Name]”

Best Use Case: Slightly warmer than “Best regards,” it’s suitable for communications with colleagues or clients you have a good relationship with.

3. “Warm regards,”

Example: “Please feel free to reach out with further questions. Warm regards, [Your Name]”

Best Use Case: Communicates a friendly and approachable tone, ideal for less formal, yet still professional correspondence.

4. “Respectfully,”

Example: “I appreciate your understanding in this matter. Respectfully, [Your Name]”

Best Use Case: Imparts a tone of respect and is particularly suitable for addressing superiors or in more formal contexts.

5. “With appreciation,”

Example: “Thank you for your guidance and support. With appreciation, [Your Name]”

Best Use Case: Great for expressing gratitude, making it a fitting closure to thank-you notes or emails.

6. “Yours truly,”

Example: “Should you require further assistance, do not hesitate to contact me. Yours truly, [Your Name]”

Best Use Case: While a bit more traditional, it’s a respectful way to end any professional correspondence.

7. “Cordially,”

Example: “I hope to collaborate with you again in the future. Cordially, [Your Name]”

Best Use Case: Implies warmth and friendliness without sacrificing professionalism, suitable for concluding messages to colleagues or business partners.

8. “With thanks,”

Example: “For your time and consideration, I am very grateful. With thanks, [Your Name]”

Best Use Case: When emphasizing gratitude, particularly after asking for a favor or someone’s time.

9. “Warmest regards,”

Example: “It was a pleasure working with you on this project. Warmest regards, [Your Name]”

Best Use Case: Conveys a sense of closeness, making it appropriate for more familiar professional relationships.

10. “All the best,”

Example: “I wish you success in your upcoming endeavors. All the best, [Your Name]”

Best Use Case: A positive and upbeat closure, perfect for wishing someone well at the end of your correspondence.

11. “Yours faithfully,”

Example: “Thank you for your consideration. Yours faithfully, [Your Name]”

Best Use Case: More commonly used in UK English, it’s formal and respectful, suitable for correspondence with someone you haven’t met.

12. “Best wishes,”

Example: “As we move forward, I’m optimistic about our future successes. Best wishes, [Your Name]”

Best Use Case: Conveys a hopeful and encouraging sentiment, great for ending messages on a positive note.

13. “In gratitude,”

Example: “This opportunity has been tremendously beneficial. In gratitude, [Your Name]”

Best Use Case: When you want to underscore your thankfulness, particularly for an opportunity or experience.

14. “With respect,”

Example: “Thank you for sharing your insights. With respect, [Your Name]”

Best Use Case: Expresses esteem and regard, making it a dignified sign-off for professional interactions.

15. “Fondly,”

Example: “I cherish the time we’ve spent working together on this project. Fondly, [Your Name]”

Best Use Case: Conveys affection and warmth, best used in communications with colleagues you share a close relationship with.

16. “Sincerely yours,”

Example: “I am committed to ensuring our continued success. Sincerely yours, [Your Name]”

Best Use Case: A slight variation of “Sincerely” that adds a personal touch while remaining formal.

17. “Take care,”

Example: “Stay safe and keep in touch. Take care, [Your Name]”

Best Use Case: Imparts a casual yet caring tone, suitable for less formal, familiar professional relationships.

18. “Until next time,”

Example: “I look forward to our next meeting. Until next time, [Your Name]”

Best Use Case: A friendly sign-off anticipating future interactions, ideal for ongoing collaborations.

19. “Looking forward,”

Example: “Excited about what the future holds for our team. Looking forward, [Your Name]”

Best Use Case: Conveys enthusiasm and anticipation for future developments or collaborations.

20. “In solidarity,”

Example: “Together, we will overcome these challenges. In solidarity, [Your Name]”

Best Use Case: Signifies unity and support, appropriate for messages of encouragement or during difficult times.


A well-chosen email sign-off can reinforce the tone of your communication and leave a lasting impression on the recipient. These 20 alternatives to “Sincerely” offer a range of options to suit various contexts and relationships in the professional environment. By tailoring your closing to reflect the nature of your message and your relationship with the recipient, you can enhance the effectiveness and warmth of your correspondence.

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