20 Ways to Say “This Is to Inform You” Professionally

Starting a professional message with “This is to inform you” sets a formal tone and directs attention to the primary purpose of the communication, which is to convey critical information. Here are 20 professional variations to convey this sentiment, each with an example sentence and the best use case for its application.

1. “I would like to update you on…”

  • Example: “I would like to update you on the recent changes in our project timeline.”
  • Best Use Case: Suitable when providing new or revised information that impacts ongoing projects or tasks.

2. “Please be advised that…”

  • Example: “Please be advised that the meeting originally scheduled for tomorrow has been postponed.”
  • Best Use Case: For conveying changes in plans or schedules, adding a formal and polite tone to the announcement.

3. “We wish to notify you of…”

  • Example: “We wish to notify you of the newly implemented security policies within our organization.”
  • Best Use Case: Ideal for formally announcing new rules, policies, or procedures.

4. “I am writing to inform you about…”

  • Example: “I am writing to inform you about the upcoming maintenance work in the office next week.”
  • Best Use Case: When giving a heads-up or making announcements about future events that could affect the recipient.

5. “It has come to our attention that…”

  • Example: “It has come to our attention that there have been recent system outages impacting productivity.”
  • Best Use Case: Used when addressing an issue or problem that has arisen and needs to be brought to the recipient’s attention.

6. “For your awareness…”

  • Example: “For your awareness, the financial report for Q2 will be available by next Friday.”
  • Best Use Case: When you want to gently bring something to someone’s attention without implying urgency.

7. “We are pleased to announce that…”

  • Example: “We are pleased to announce that three new members will be joining our team this month.”
  • Best Use Case: Perfect for sharing good news, achievements, or positive updates within the organization.

8. “It is important to highlight that…”

  • Example: “It is important to highlight that the compliance guidelines have been updated as of this month.”
  • Best Use Case: Useful for underlining or stressing significant updates or changes.

9. “Kindly be informed that…”

  • Example: “Kindly be informed that the office will be closed next Monday due to a public holiday.”
  • Best Use Case: A polite way to provide information, often about logistical changes or updates.

10. “Please take note that…”

  • Example: “Please take note that your new access credentials have been emailed to you.”
  • Best Use Case: When you need the recipient to pay particular attention to the information provided.

11. “This message serves to notify you that…”

  • Example: “This message serves to notify you that our privacy policy has been updated.”
  • Best Use Case: Suitable for formal notifications, especially regarding policies or procedures.

12. “Allow me to bring to your attention…”

  • Example: “Allow me to bring to your attention the upcoming deadlines for the grant applications.”
  • Best Use Case: When directing the recipient’s focus to critical deadlines or important dates.

13. “We’re writing to keep you informed about…”

  • Example: “We’re writing to keep you informed about the new parking arrangements at our headquarters.”
  • Best Use Case: To provide updates on situations or arrangements that might affect the recipient.

14. “Consider this an official notice regarding…”

  • Example: “Consider this an official notice regarding the annual performance review process.”
  • Best Use Case: When providing formal notifications about procedural matters.

15. “This communication is intended to update you on…”

  • Example: “This communication is intended to update you on the status of your application.”
  • Best Use Case: Used when giving specific updates on processes or applications relevant to the recipient.

16. “We need to bring to your attention…”

  • Example: “We need to bring to your attention the recent changes in our data protection policy.”
  • Best Use Case: For highlighting updates or changes that require the recipient’s attention due to their potential impact.

17. “You are hereby notified that…”

  • Example: “You are hereby notified that your subscription is due for renewal.”
  • Best Use Case: A formal manner of drawing attention to actions that the recipient needs to take.

18. “It is our responsibility to inform you that…”

  • Example: “It is our responsibility to inform you that the terms of service have been modified.”
  • Best Use Case: When the sender is obligated to provide updates or information, emphasizing duty.

19. “A matter requiring your attention is…”

  • Example: “A matter requiring your attention is the upcoming expiration of your contract.”
  • Best Use Case: When emphasizing the importance of an issue or item that needs the recipient’s action or decision.

20. “For your immediate attention, please be aware that…”

  • Example: “For your immediate attention, please be aware that the server downtime is scheduled for this Saturday.”
  • Best Use Case: When the information is urgent and requires the recipient’s prompt attention or action.

Using these formal yet varied expressions to share information not only underscores the professional tone but also ensures that the message is conveyed clearly and respectfully.

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