20 Ways to Say “When Is a Good Time” Professionally

Below are 20 professional ways to inquire about an appropriate time for a meeting or conversation, each accompanied by an example sentence and a suggested best use case.

1. May I inquire about a convenient time for you?

Example: May I inquire about a convenient time for you to discuss the quarterly report? 

Best Use Case: When seeking to arrange a formal meeting with a colleague or client and showing respect for their schedule.

2. Could you advise me on a suitable time to connect?

Example: Could you advise me on a suitable time to connect and go over the project details? 

Best Use Case: Ideal for when you’re looking to get input on scheduling from someone with a potentially busy or tricky calendar.

3. When might it be opportune to meet?

Example: When might it be opportune to meet and review the new proposal? 

Best Use Case: Use this phrase when trying to find a mutually beneficial time to discuss something of importance.

4. What timeframe works best for you?

Example: What timeframe works best for you for a brief sync-up? 

Best Use Case: Perfect for confirming a meeting slot that is most convenient for the other party.

5. Can we schedule a time that is favorable for both parties?

Example: Can we schedule a time that is favorable for both parties to finalize the contract terms? 

Best Use Case: Appropriate for finding a meeting time that is considerate of everyone’s commitments.

6. At your earliest convenience, could we arrange a meeting?

Example: At your earliest convenience, could we arrange a meeting to discuss your account? 

Best Use Case: When showing deference to someone’s busy schedule, but needing to pencil in a definite time.

7. Would you be willing to suggest a time for a discussion?

Example: Would you be willing to suggest a time for a discussion on the upcoming marketing plan? 

Best Use Case: This request places the initiative on the other person, demonstrating flexibility.

8. Is there a preferred time for you to meet?

Example: Is there a preferred time for you to meet and discuss the new software implementation? 

Best Use Case: A straightforward question that allows someone to choose the time they are most comfortable with.

9. What’s your availability like next week?

Example: What’s your availability like next week for a catch-up call? 

Best Use Case: This is suitable for more informal scheduling and gives a broad option for the other person to choose from.

10. May we decide on a time that suits you?

Example: May we decide on a time that suits you to go over the budget? 

Best Use Case: This expresses eagerness to meet but with full consideration of the other person’s preferences.

11. Could I propose a time for our meeting?

Example: Could I propose Tuesday at 3 PM for our meeting? 

Best Use Case: When you have a time in mind and are checking if it aligns with their schedule.

12. I would like to know your preferred meeting time.

Example: I would like to know your preferred meeting time to discuss the team’s progress. 

Best Use Case: This phrase is respectful and patient, leaving the decision up to them.

13. When can we arrange a mutually convenient time?

Example: When can we arrange a mutually convenient time for the project debrief? 

Best Use Case: Ideal when collaboration is key and you want to ensure both parties can attend without conflict.

14. Do you have a moment in your upcoming schedule?

Example: Do you have a moment in your upcoming schedule to discuss the partnership proposal? 

Best Use Case: Use this when looking to find a quick slot in someone’s otherwise busy calendar.

15. Can we pencil in a time to converse?

Example: Can we pencil in a time next week to converse about the new initiative? 

Best Use Case: Great for relatively informal settings yet still demonstrates professionalism.

16. Is there a window of opportunity for a meeting?

Example: Is there a window of opportunity next Thursday for a meeting to discuss our collaboration? 

Best Use Case: This phrase indicates you are looking for a specific opportunity in their schedule.

17. Could we discuss your calendar availability?

Example: Could we discuss your calendar availability for a strategic planning session? 

Best Use Case: Useful for when extensive discussions may be necessary and adequate time needs to be allocated.

18. Is it possible to arrange a meeting at your leisure?

Example: Is it possible to arrange a meeting at your leisure to talk through the service feedback? 

Best Use Case: When trying to convey a sense of respect and no rush for the meeting setup.

19. When would be a propitious time for an appointment?

Example: When would be a propitious time for an appointment to review your portfolio? 

Best Use Case: Suitable for formal professional environments, showing both respect and a higher register of language.

20. Could we set aside a time for an in-depth discussion?

Example: Could we set aside a time for an in-depth discussion on the expansion strategy? 

Best Use Case: When a longer meeting is needed, and you want to ensure both parties are prepared and available.

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